Corporate housing, sourced and fully managed
End-to-end accommodation sourcing and management for companies relocating employees or executives to Poland. We handle the market search, the lease, the deposit and everything after move-in, with a compliance-first process built for benefits-in-kind and Polish tenancy law.
Everything covered, from sourcing to move-out
A single service line spans the whole accommodation lifecycle, so nothing falls between your HR and finance teams.
Suitable for individual placements and large-scale relocation programmes alike, the same process scales in both directions.
Realistic numbers, not sales figures
To first options
In urgent situations we can present the first options within a few days.
Typical lease term
Shorter periods may be available depending on the market and property type.
Major cities covered
Warsaw, Kraków, Wrocław, Poznań, Gdańsk and beyond, nationwide.
Point of contact
One coordinator across sourcing, legal coordination and operations.
How our corporate housing service works
Six stages, each with a clear status, so HR and finance always know where a placement stands.
Needs assessment
You provide employee details, location requirements, budget parameters, timeline, and accommodation standards. We clarify occupancy requirements, lease duration, and any policy constraints.
Requirements clarifiedMarket sourcing & offer comparison
We source verified accommodation options from the market and provide a structured comparison, covering location, price, lease terms, and fit against your requirements.
Options presentedContract review & compliance alignment
We review lease agreements, identify risk areas, and ensure all contracts are compliant with Polish tenancy regulations before approval.
Contract clearedSetup & onboarding
We coordinate the handover, deposit payment, utility activation, and employee onboarding, ensuring a smooth move-in with no operational gaps.
Move-in completeOngoing operational management
Throughout the tenancy, we manage incidents, maintenance coordination, utility queries, lease renewals, and any changes in accommodation requirements.
In tenancyReporting & cost transparency
All accommodation costs, deposit positions, and operational activities are tracked and reported clearly, providing full visibility for HR and finance teams.
Reported monthlyRelocating a team, or a single executive?
Get in touch todaySourcing and accommodation management, in one place
VeritaHR offers full-scope accommodation management for corporate clients in Poland, including foreign nationals, relocated teams, and executive-level placements. We source, negotiate, and manage housing for employees and executives, removing the operational burden while maintaining full compliance and cost visibility.
We manage the full accommodation lifecycle: requirements analysis, market sourcing, lease negotiation, deposit coordination, utility setup, and ongoing tenancy management. Every arrangement is properly structured, benefits-in-kind implications are addressed, and documentation standards are maintained throughout.
Why companies partner with us for corporate housing
The reasons HR and finance teams give when the next relocation comes in.
Compliance-first execution
Every accommodation arrangement is legally reviewed and documented before it goes to your team.
Rapid operational speed
A streamlined, structured sourcing process that reduces time to placement.
Single point of contact
One dedicated coordinator manages sourcing, legal coordination and operational management.
Suitable for foreign nationals
Built for relocated employees, executive placements and international assignees, in English where required.
Accommodation compliance & policy management in Poland
Corporate housing arrangements carry specific compliance obligations under Polish law, including tenancy regulations, benefits-in-kind reporting, and documentation requirements. VeritaHR ensures that every accommodation arrangement is structured with appropriate legal and policy controls from the outset.
Also part of the service
Alongside sourcing, negotiation and deposit handling, the service also covers market benchmarking (a structured offer comparison across verified providers), utility setup and billing (ongoing coordination for gas, electricity, internet and building services), incident and maintenance handling throughout the tenancy, and the development of a corporate housing policy for your organisation.
Key compliance elements
- Alignment with Polish residential tenancy law and contract requirements
- Benefits-in-kind identification and documentation for payroll and tax compliance
- Clear housing policy framework with occupancy rules, permitted use, and employee responsibilities
- Defined approval workflows for accommodation changes and cost escalations
- Transparent deposit management with a full audit trail
- Risk-based contract review at lease initiation and renewal
- Audit-ready documentation maintained throughout the tenancy lifecycle
- Corporate governance alignment for multinational clients with internal approval requirements
Not a real estate agency
VeritaHR does not operate as a traditional real estate agency. Our role is to support companies throughout the entire process of securing employee accommodation in Poland: needs analysis, market research, negotiation support, contract coordination, and operational assistance throughout the lease.
Working without a Polish entity
In selected cases VeritaHR can act as the contracting party, allowing clients to secure employee accommodation in Poland without establishing a local entity solely for the purpose of signing a lease.
Frequently asked questions about corporate housing
Full transparency, before you commit to anything. If your question isn't here, ask us directly.
Yes. We coordinate deposit payment, track the deposit throughout the tenancy, and manage the return process at lease end, including any deduction disputes with the landlord.
This depends on the lease agreement and company housing policy. We review occupancy terms during the contract stage and align permitted use with your internal policy requirements.
We manage the early termination process, including notice procedures, deposit recovery, and any associated costs, in accordance with the contract terms and Polish tenancy regulations.
Yes. We source and manage accommodation for executives and senior management, including higher-specification properties, tailored lease terms, and dedicated operational support.
We act as the operational point of contact, coordinating with landlords, property managers, and service providers to resolve maintenance issues and incidents promptly.
Yes. We regularly support accommodation for international employees and can manage the process in English and other languages where required.
Employer-provided accommodation may carry benefits-in-kind implications under Polish tax law. We identify and document these at the outset and coordinate with your payroll or tax function as required.
Yes. We support both short-term placements (project assignments, interim roles, relocation transitions) and long-term tenancies aligned with ongoing employment.
No. VeritaHR does not operate as a traditional real estate agency. Our role is to support companies throughout the entire process of securing employee accommodation in Poland, including needs analysis, market research, negotiation support, contract coordination, and operational assistance.
Yes. In selected cases VeritaHR can act as the contracting party, allowing clients to secure employee accommodation in Poland without establishing a local entity solely for signing a lease.
The minimum lease period depends on the specific property and landlord. Typically, employee accommodation leases run for 3 to 12 months. Shorter periods may be available depending on the market and property type.
The timeline depends on location, budget, and requirements. Typically, employee accommodation can be sourced within 1 to 3 weeks. In urgent situations we can present the first options within a few days.
Yes. Clients can attend viewings in person or remotely. If the client team is located outside Poland, we coordinate the entire process and provide recommendations supported by structured property analysis.
Fees depend on the scope of support required, typically including a sourcing and coordination fee, negotiation support, contract coordination and onboarding, and optional ongoing operational support. All costs are agreed transparently before the project begins.
Responsibility for damages is defined in the lease agreement. In most cases this is covered through a deposit or insurance policy. We assist clients in clarifying these clauses before the contract is signed.
Yes. Through our ongoing support services we assist with landlord communication, technical issues, service provider coordination, and lease amendments or renewals.
Want to know more? Get in touch today
Tell us about the relocation or the team. A dedicated coordinator will come back with a realistic plan and timeline.
Verita HR Polska Sp. z o.o. is administrator of personal data. Personal data will be processed with aim of responding to questions given through this contact form. More information about personal data processing, including aims and rights is available in privacy policy.
We provide assistance when looking for housing, helping both employees and their employers.
Anna Świderska
