Office space, sourced the compliant way
End-to-end office sourcing, lease negotiation and workspace management for international companies, organisations entering Poland, and businesses restructuring their footprint - with every lease reviewed, documented and aligned to Polish regulatory requirements.
Everything covered, from search to setup
One service line spans the whole office lifecycle, so nothing falls between legal, facilities and finance.
Suitable for single-office requirements and multi-location portfolio management alike.
Realistic numbers, not sales figures
To source an office
In urgent situations we can present the first options within a few days.
Typical lease term
Shorter periods may be available depending on the market and property type.
Major cities covered
Warsaw, Kraków, Wrocław, Poznań, Gdańsk and beyond, nationwide.
Point of contact
One coordinator across sourcing, legal coordination and operations.
How our office service works
Six stages, each with a clear status - from first brief to a working office.
Needs assessment
You share your requirements. We clarify location strategy, budget parameters, size, headcount, infrastructure needs, timeline, and the desired level of ongoing operational support.
Requirements clarifiedMarket sourcing & offer comparison
We map the market and collect verified offers from multiple providers. You receive a structured comparison reflecting real availability, commercial terms, and total cost.
Offers comparedContract review & compliance alignment
We negotiate commercial conditions and coordinate legal review of lease agreements. You receive a clean, compliant contract recommendation before approval.
Contract clearedSetup & onboarding
Once terms are approved, we coordinate workspace setup, supplier activation, and operational readiness - including fit-out coordination, utilities, and service onboarding.
Workspace readyOngoing operational management
We provide day-to-day operational support throughout the lease - managing vendors, handling incidents, coordinating with landlords, and supporting any changes in requirements.
In leaseReporting & cost transparency
All operational costs, changes, and administrative activities are tracked and reported clearly, ensuring full financial visibility and audit-ready documentation.
Reported monthlyOpening a new office, or restructuring an existing one?
Get in touch todaySourcing, negotiation and setup, in one place
VeritaHR's end-to-end office sourcing is designed for companies that want to move fast while reducing legal and operational risk. We support the entire lifecycle, from defining requirements and benchmarking the market to contract review, legal coordination, and ongoing operational support.
Our compliance-first approach ensures that every lease is properly structured, documented, and aligned with Polish regulatory requirements from day one - whether you're a foreign entity entering the market or an existing operation restructuring its footprint.
Why companies partner with us for office services
The reasons finance and facilities teams give when the next lease comes up.
Compliance-first execution
Every lease is reviewed, documented, and audit-ready before it reaches your team.
Rapid operational speed
A streamlined, structured process from initial needs assessment to final contract signing.
Single point of contact
One dedicated coordinator manages sourcing, legal coordination and operational management.
Suitable for foreign entities
Tailored support for international companies operating in Poland without local administrative infrastructure.
Workspace compliance & policy management in Poland
Every office engagement at VeritaHR is structured around compliance, documentation discipline, and cost transparency. We ensure that lease agreements, vendor contracts, and operational processes meet Polish regulatory standards and align with your internal corporate governance requirements.
Also part of the service
Alongside sourcing, negotiation and setup, the service also covers a structured offer comparison benchmarked across verified providers, legal coordination and documentation management throughout the process, utilities and service activation (internet, cleaning and facilities setup), and registered address solutions, including virtual office setups where applicable.
Key compliance elements
- Review and alignment with Polish commercial lease regulations
- Clear documentation standards for all contracts, approvals, and amendments
- Defined approval workflows for lease execution and cost changes
- Transparent cost allocation structure for finance and audit purposes
- Risk identification and mitigation at contract review stage
- Corporate governance alignment for foreign entities operating in Poland
- Audit-ready documentation maintained throughout the lease term
- Structured incident and change management procedures
Not a real estate agency
VeritaHR does not operate as a traditional real estate agency. Our role is to support companies throughout the entire process of securing office space in Poland - needs analysis, market research, negotiation support, contract coordination, and operational assistance throughout the lease.
Working without a Polish entity
In selected cases, VeritaHR can act as the contracting party, allowing clients to operate in Poland without establishing local infrastructure solely to secure office space. The real estate market is dynamic, so we cannot guarantee the availability of a specific property - our role is to quickly identify and compare multiple suitable alternatives that meet your requirements.
Frequently asked questions about office services
Full transparency, before you commit to anything. If your question isn't here, ask us directly.
Yes. We manage the full negotiation process, covering commercial terms, contract conditions, exit clauses, and cost structure. Our legal team reviews all agreements before the final version is approved.
Yes. In selected cases, VeritaHR can act as the contracting party, allowing clients to operate in Poland without establishing local infrastructure solely to secure office space.
Yes. Beyond the lease, we coordinate workspace setup, supplier onboarding, utilities activation, and operational readiness to ensure a functional office from day one.
Yes. We support renegotiation, expansion, or restructuring of office arrangements as your headcount and operational requirements evolve.
We source serviced offices, coworking spaces, and traditional commercial leases - selecting the appropriate model based on your budget, timeline, operational needs, and growth plans.
Where applicable, yes. We can arrange virtual office solutions and registered address services for companies that require a formal Polish business address without a full physical office.
We provide ongoing operational support - managing incidents, coordinating with landlords and suppliers, and handling any changes in requirements or contract conditions throughout the lease.
Yes. Our office sourcing and management service covers the entire Polish market, including all major business centres.
No. VeritaHR does not operate as a traditional real estate agency. Our role is to support companies throughout the entire process of securing office space in Poland, including needs analysis, market research, negotiation support, contract coordination, and operational assistance.
The minimum lease period depends on the specific property and landlord. Typically, office leases run between 12 and 48 months. Shorter periods may be available depending on the market and property type.
The timeline depends on location, budget, and requirements. Typically, sourcing office space takes between 3 and 8 weeks. In urgent situations we can present the first options within a few days.
Yes. Clients can attend viewings in person or remotely. If the client team is located outside Poland, we coordinate the entire process and provide recommendations supported by structured property analysis.
Fees depend on the scope of support required, typically including a sourcing and coordination fee, negotiation support, contract coordination and onboarding, and optional ongoing operational support. All costs are agreed transparently before the project begins.
Responsibility for damages is defined in the lease agreement. In most cases this is covered through a deposit or insurance policy. We assist clients in clarifying these clauses before the contract is signed.
Yes. Through our ongoing support services we assist with landlord communication, technical issues, service provider coordination, and lease amendments or renewals.
The real estate market is dynamic, so we cannot guarantee the availability of a specific property. Our role is to quickly identify and compare multiple suitable alternatives that meet the client's requirements.
Want to know more?
Tell us about the space or the timeline. A dedicated coordinator will come back with a realistic plan.
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