Building a Cost-Effective Fleet with Full Transparency and Smart Decision-Making
In the corporate world, securing a company fleet is a major investment. Without a clear budget framework, and under pressure to select the cheapest option that still proves cost-effective over time, organisations often risk either unnecessary expense or long-term compromises. One of Verita HR's valued clients, a large international company, approached us with exactly this dilemma.
Initial Situation
The company had clear functional requirements for their new fleet but lacked a solid pricing benchmark.
Without a defined budget range, standard single-provider quotes often fail to reveal the full picture. Differences in vehicle segments, equipment levels, financing structures, and insurance scopes can dramatically impact the total cost of ownership.
The client wanted the most affordable option possible, while ensuring it remained genuinely cost-effective over time and avoided unnecessary extras or hidden costs. They needed confidence that their choice truly balanced price with real business value.
Verita HR's Approach
Verita HR's priority was to verify and align with the client's true needs, including their realistic budget. Rather than limiting options to one provider or offer, we conducted a comprehensive, multi-provider comparison covering:
- Vehicles from various segments
- Different equipment levels
- Multiple financing options
- Varying insurance scopes (including extended coverage)
We analysed the client's usage patterns (driving style, nature of work, expectations regarding comfort and functionality) and built a clear side-by-side overview focused on monthly costs, full contract terms, insurance details, and any potential additional expenses.
This enabled the client to see not just the headline price, but the real long-term value of each proposal.
How Verita HR Delivered
After thorough evaluation, the client selected the Hyundai i30 as the most rational and price-competitive choice, delivering excellent functionality under the principle of "as cheap as possible, but still the most cost-effective."
Verita HR secured highly favourable terms: PLN 1,340 net per month per vehicle, plus extended insurance coverage at +PLN 140 net per month.
The fleet of 7 vehicles was finalised smoothly, perfectly matched to the client's needs and financial realities.
Real Business Impact
Thanks to Verita HR's detailed comparison and expert guidance, the client achieved:
- Complete cost transparency and a practical decision-making tool
- A better understanding of optimal budget levels
- A conscious, informed fleet choice aligned with their capabilities
- Avoidance of overpaying or mismatched solutions
- Long-term savings through optimized total cost of ownership
Added Value from Verita HR
Verita HR does not just deliver offers; we act as trusted advisors. Especially for clients new to the market, we serve as the bridge between expectations and pricing realities.
Our recommendations draw on deep market expertise, multi-provider comparisons, and a sharp focus on total cost of ownership.
"The client did not just acquire cars. They implemented the most sensible, secure, and economical fleet solution for their business."
Outstanding Results
- 7 vehicles delivered with optimal cost-effectiveness
- Complete transparency in pricing and total cost of ownership
- Hyundai i30 selected as the most rational choice
- Long-term savings through informed decision-making
This project demonstrates how Verita HR transforms fleet procurement from a simple transaction into a strategic advantage, ensuring clients make smart, financially sound decisions backed by comprehensive market analysis.
Key Takeaways for Your Organization
Multi-provider comparisons reveal the true total cost of ownership
Transparent pricing frameworks enable confident, informed decisions
Expert guidance bridges the gap between expectations and market realities
Cost-effectiveness means balancing affordability with long-term value
Looking for Smart, Transparent Fleet Management in Poland?
At Verita HR, we help organisations navigate fleet decisions with clarity, expertise, and real cost control — whether you are building a new fleet, optimising existing vehicles, or seeking the best balance between price and quality.
Contact our fleet team todayGet in Touch
ul. Puławska 182
02-670 Warszawa
tel. +48 22 264 36 00
email: info@veritahr.com
ul. Mogilska 43
31-545 Kraków
tel. +48 12 222 00 36
email: info@veritahr.com
