Rapid Delivery of Fleet Services in Response to an Urgent Business Need
In large organizations, employee mobility is non-negotiable. Even a single delay in vehicle delivery can disrupt onboarding, reduce productivity, and weaken the new employee’s first impression of the company. One of Verita HR’s long-term clients, a company with a strict, well-defined fleet policy, faced this exact challenge.
The "Friday to Tuesday" Challenge
Initial Situation: On a Friday, the client submitted an urgent request for a new company vehicle to be ready for an incoming employee by the following Tuesday.
This meant the entire procurement cycle, including supplier comparison, legal review, policy alignment, and handover had to be completed in just two working days.
Under normal circumstances, such a tight timeline would involve major risks: incomplete market comparisons, rushed contractual reviews, policy deviations, or even legal/cost oversights.
In addition to urgency, the vehicle had to meet practical requirements, including a large trunk capacity to support the employee’s day-to-day work needs.
What Was at Stake?
Failure to deliver the vehicle on time would have caused:
- Delayed employee onboarding
- Operational downtime
- Damage to employee experience and employer branding
Verita HR’s Project Objectives
Deliver a fully compliant, high-quality vehicle by Tuesday while:
- Strictly respecting the client’s existing fleet policy
- Protecting their legal and financial interests
- Taking full operational responsibility
- Ensuring the new employee enjoyed a seamless start from day one
Strategic Agility & Partnership
Thanks to the strong, long-term partnership and established relationships with trusted fleet providers, we were able to act immediately without lengthy approvals.
In this urgent case, we recommended a rental solution, which allowed our team to deliver the vehicle in the shortest possible time. We activated a proven, streamlined decision model, parallel coordination across operations, cost analysis, and legal teams, and pre-validated fleet scenarios based on real market data.
Key Actions Taken
- Rapid intake and briefing of the urgent request
- Market scan across a minimum of three independent providers, comparing approximately 10 available vehicle options (depending on real-time rental fleet availability).
- Side-by-side comparison of available supplier offers
- Thorough contractual and compliance review by Verita HR
- Clear recommendation on pricing, duration, and usage rules
- Smooth coordination of vehicle handover with the selected provider
Extra Layers of Protection
We implemented proactive solutions to set the benchmark for quality and user care:
- Recommendation and securing of full vehicle insurance, our standard for maximum quality and safety
- Provision of a fuel advance to the user until the fuel card was issued, eliminating the need for personal funds
"Rapid action is possible without sacrificing cost discipline or full compliance"
Outstanding Results
- Significant time savings for the client's HR and operations teams
- Maintained full operational continuity with zero delays in onboarding
- No escalations or renegotiations needed from the client
- Smooth, positive experience for the new employee from the very first day
This project demonstrates how Verita HR fleet management goes beyond standard service delivery. It becomes strategic support that protects business continuity even in the most time-critical situations.
Key Takeaways for Your Organization
Long-term partnerships enable rapid, reliable responses in urgent cases
Pre-established fleet frameworks dramatically shorten delivery times
Full insurance and proactive solutions set the benchmark for quality and user care
Rapid action is possible without sacrificing cost discipline or full compliance
Looking for Secure and Dependable Fleet Management in Poland?
At Verita HR, we understand that fleet challenges often arise unexpectedly, yet your business cannot afford delays or risks. Whether you need rapid vehicle delivery for a new hire, ongoing fuel card management, or full optimization of your corporate fleet in Poland, we provide end-to-end solutions that prioritize compliance, cost control, and operational peace of mind.
Contact our fleet team todayGet in Touch
ul. Puławska 182
02-670 Warszawa
tel. +48 22 264 36 00
email: info@veritahr.com
ul. Mogilska 43
31-545 Kraków
tel. +48 12 222 00 36
email: info@veritahr.com
