Fast & Efficient Accommodation for a Relocated Team of Specialists
An international engineering company, employing thousands worldwide, was launching a major infrastructure project in Poland. To ensure smooth execution, they needed to rapidly relocate a team of 12 technical specialists from across Europe, avoiding the exorbitant costs and discomfort of extended hotel stays.
Initial Situation
With the infrastructure project slated to begin in just three weeks, the clock was ticking to find and prepare suitable housing.
The client faced strict criteria: they needed fully furnished apartments for 12 employees, all located within a specific, convenient district close to the workplace to minimize commute times.
Additionally, all rentals had to adhere to a defined budget, requiring fast lease negotiations and immediate handovers to prevent costly hotel bookings upon the team's arrival.
Verita HR's Approach
Verita HR mobilized immediately, acting as the client's dedicated local housing coordinator. Our targeted approach included:
- Rapid analysis of the apartment market within the preferred city zone
- Curating a shortlist of fully furnished units matching the budget
- Coordinating viewings and vetting landlords on the client's behalf
- Negotiating lease terms to ensure immediate availability
- Managing the final apartment handovers before the specialists landed
Throughout the intensive search, we maintained continuous contact with both the client and the property owners to ensure zero delays.
How Verita HR Delivered
Despite the tight constraints, Verita HR successfully secured fully furnished accommodation for the entire 12-person team in a record 12 days.
Because all lease agreements and handovers were finalized proactively, every specialist was able to bypass temporary housing and move directly into their new apartment on their very first day in Poland.
This seamless relocation meant the engineering project launched exactly on schedule, with a rested and focused team.
Real Business Impact
By utilizing Verita HR's local real estate expertise, the engineering firm secured several key advantages:
- Complete avoidance of high, long-term hotel accommodation costs
- Zero delays to the infrastructure project's start date
- A stress-free arrival experience, boosting employee morale
- Strict adherence to the company's defined rental budget
- Removal of administrative burden from the core project team
Added Value from Verita HR
Managing multiple individual leases and landlords from abroad is a recipe for project delays. Verita HR consolidated the entire process, acting as a single, accountable point of contact to ensure absolute readiness.
"The process of arranging accommodation for our team went very smoothly. Thanks to Verita HR's support, we were able to focus on delivering the project."
— Client Testimonial
Outstanding Results
- 12 Days: From initial search to secured leases.
- 12 Specialists: Fully housed in furnished apartments.
- Zero Hotel Days: Team moved in on day one.
- On-Schedule: Infrastructure project began without housing-related delays.
This case study illustrates how vital local logistical support is for international teams. Verita HR effectively neutralized the stress of corporate relocation, turning a potential logistical bottleneck into a major operational win.
Key Takeaways for Your Organization
Dedicated local support drastically accelerates relocation timelines
Proactive apartment sourcing prevents exorbitant short-term hotel costs
Consolidated landlord negotiations keep budgets predictable
Turnkey handovers ensure specialists are productive from day one
Relocating Your Team to Poland?
At Verita HR, we ensure your specialists hit the ground running. From market analysis and rapid shortlisting to final lease negotiations and turnkey handovers, we handle corporate accommodation so your team can focus on the project ahead.
Contact our relocation expertsGet in Touch
ul. Puławska 182
02-670 Warszawa
tel. +48 22 264 36 00
email: info@veritahr.com
ul. Mogilska 43
31-545 Kraków
tel. +48 12 222 00 36
email: info@veritahr.com
