Launching a First Office in Poland for a Fintech Company
An international fintech company, employing over 500 people across Europe and North America, chose Poland to build a new development team due to the country's highly qualified IT specialists and competitive costs. However, establishing operations without any local infrastructure or administrative team presented a major logistical hurdle that needed to be solved immediately.
Initial Situation
The client needed to secure central office space for an initial team of 20 employees within an urgent 6-week deadline.
Because the management team was based entirely outside of Poland, participating in regular property viewings or navigating complex local leasing processes was not feasible.
Furthermore, because the company could not precisely predict the pace of their team's future growth in Poland, they strictly required a flexible lease agreement and strict adherence to a defined rental budget.
Verita HR's Approach
Verita HR took end-to-end ownership of the search and setup. We started with a detailed analysis of target team size, infrastructure needs, and future growth scenarios, then executed the following steps:
- Conducted a curated market analysis of city-centre locations
- Organised virtual tours and presentations of shortlisted offices
- Analysed commercial terms to ensure budget alignment
- Negotiated directly with property owners
- Coordinated a full legal review of the lease agreement
Once the lease was signed, we remained on-site to fully support the physical preparation of the office before the team's arrival.
How Verita HR Delivered
The entire process, from the initial project launch to the final signing of the lease agreement, was completed in just 5 weeks—well ahead of the 6-week deadline.
Through expert negotiation, Verita HR successfully secured highly favourable financial terms, a shorter notice period, and crucial flexible clauses allowing for future space expansion as the client's team scales.
The office was fully prepared and operational before the arrival of the first employees, enabling the client to commence their Polish operations exactly according to plan.
Real Business Impact
By entrusting the process to Verita HR, the client achieved:
- A fully operational office secured in just 5 weeks
- More favourable financial lease terms than standard market rates
- Flexible expansion clauses to accommodate unpredictable team growth
- A significantly shorter notice period
- Zero operational disruption for the remote management team
Added Value from Verita HR
Verita HR acts as a comprehensive local partner. By handling market research, virtual tours, legal coordination, and physical setup, we eliminated the friction of cross-border expansion.
"The greatest value of working with Verita HR was that we could entrust the entire process to one partner. As a result, we avoided many potential issues and were able to focus on building our team."
— Client Testimonial
Outstanding Results
- 5-Week Turnaround: From initial contact to a signed agreement.
- 20-Person Workspace: Secured in a prime, central location.
- Flexible Terms: Negotiated expansion options and a shorter notice period.
- Turnkey Setup: Office was fully prepared prior to employee arrival.
This project highlights how Verita HR seamlessly bridges the gap for international companies expanding into Poland, turning complex, localized administrative hurdles into a smooth, hands-off experience for foreign management.
Key Takeaways for Your Organization
End-to-end local representation eliminates cross-border expansion friction
Virtual tours and curated shortlists save management valuable time
Thorough needs analysis guarantees alignment with future growth scenarios
Expert negotiation secures flexible, financially favourable lease terms
Looking to Establish Your First Office in Poland?
At Verita HR, we help international organizations navigate local real estate and operational setups with clarity and expertise. From finding the right space to negotiating flexible terms and readying the office, we handle it all so you can focus on building your team.
Contact our expansion team todayGet in Touch
ul. Puławska 182
02-670 Warszawa
tel. +48 22 264 36 00
email: info@veritahr.com
ul. Mogilska 43
31-545 Kraków
tel. +48 12 222 00 36
email: info@veritahr.com
