Seamless Office Relocation for a Fast-Growing E-commerce Company
A European e-commerce company, employing around 150 people globally, was experiencing dynamic growth in its Polish branch. With the local team rapidly expanding to 60 employees, their existing workspace was no longer sufficient. They needed to upgrade to a larger office to support continued operational scaling while maintaining comfortable working conditions for their talent.
Initial Situation
The client faced a strict deadline: the lease for their current, undersized office was set to expire in exactly 3 months.
A new space had to be found, negotiated, and prepared within this tight timeframe to avoid displacing the team.
To minimize employee disruption, the new office needed to be in a similar, convenient part of the city. Crucially, the space had to comfortably fit the current team of 60 while including built-in capacity for further corporate growth.
Verita HR's Approach
Verita HR took charge of the end-to-end relocation process. We started by mapping out available office spaces within the client's preferred district, ensuring all options met their size and scalability constraints. Our process included:
- Preparing a curated shortlist of high-potential locations
- Organizing and attending meetings with property owners
- Conducting deep-dive analyses of proposed lease terms
- Leading final agreement negotiations to secure the best conditions
- Providing active logistical support for the physical office move
How Verita HR Delivered
Through targeted market analysis and efficient negotiations, Verita HR secured a new lease agreement within just 5 weeks—well ahead of the 3-month deadline.
The newly acquired office provided a massive 40% increase in workspace, perfectly accommodating the 60-person team with room to spare for future hires.
Most importantly, thanks to our meticulous coordination of the physical relocation, the transition was executed flawlessly with zero disruption to the e-commerce team's daily operations.
Real Business Impact
By partnering with Verita HR for their relocation, the client successfully achieved:
- A 40% larger workspace to support their rapid scaling
- Retention of their preferred location, maintaining employee satisfaction
- A completely seamless physical move with zero operational downtime
- A finalized lease weeks ahead of their current contract expiration
- A future-proofed workspace designed for continued growth
Added Value from Verita HR
Relocating an active, fast-paced team of 60 employees is a logistical minefield. Verita HR provided value far beyond real estate brokering by actively organizing the logistics of the move itself, safeguarding the client's revenue-generating operations.
"Verita HR helped us find a solution suited to our pace of growth. The entire process ran smoothly and without unnecessary complications."
— Client Testimonial
Outstanding Results
- 40% Space Increase: Successfully accommodating current and future staff.
- 5-Week Execution: Lease signed rapidly to beat the 3-month deadline.
- 60+ Employee Capacity: Secured a comfortable, scalable environment.
- Zero Downtime: Coordinated move prevented any loss of operational productivity.
This success story highlights Verita HR's ability to facilitate corporate growth. We don't just find spaces; we manage the transition, ensuring fast-growing companies can scale without missing a beat.
Key Takeaways for Your Organization
Retaining your company's general location preserves employee satisfaction and retention
Securing space with built-in scalability prevents the need for another premature move
Meticulous logistical coordination is the key to zero operational downtime
Expert local negotiators can finalize complex leases well ahead of strict deadlines
Outgrowing Your Current Office Space?
At Verita HR, we help scaling companies seamlessly upgrade their workspace. From pinpointing the perfect scalable office to negotiating the lease and coordinating the physical move, we ensure your growth never disrupts your daily operations.
Contact our workspace expertsGet in Touch
ul. Puławska 182
02-670 Warszawa
tel. +48 22 264 36 00
email: info@veritahr.com
ul. Mogilska 43
31-545 Kraków
tel. +48 12 222 00 36
email: info@veritahr.com
